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These recommendations can help you make decisions about daily activities after you are fully vaccinated!

When You’ve Been Fully Vaccinated | CDC

information for Weddings, Catered Events & Large Gathering Events

This information is provided as a reminder of some of the requirements set forth by New York State. Please refer to the NYS Forward Indoor and Outdoor Food Service Guidance ​explanation of requirements as of February 24, 2021. This document can be found at the bottom of this page. 

COVID TESTING FOR ATTENDEES:
  • To attend the event, guests must have: 

    • negative PCR or NAATS COVID test 72 hours prior to the event OR

    • negative FDA authorized antigen test within 6 hours of the event OR

    • proof of completion of vaccine series at least 14 days prior to the event

  • COVID positive guests MUST NOT be allowed to attend the event​

COVID TESTING FOR EMPLOYEES AND EVENT STAFF: 
  • Employees and event staff include anyone who may interact with attendees and other employees or event staff. Examples are venue staff, catering staff, bartenders, entertainers, photographers/videographers, security personnel, parking attendants, floral arrangers, ect.

  • Employees and event staff must be tested, and test negative

    • through a diagnostic prior to working their first event, AND

    • be tested biweekly while continuing to work events, OR

    • provide proof of completion of vaccine series at least 14 days prior to the event

  • COVID positive employees and event staff MUST NOT be allowed to work the event

HEALTH SCREENING OF ATTENDEES, EMPLOYEES AND EVENT STAFF (MUST BE CONDUCTED PRIOR TO ENTRY TO EVENT OR WORKPLACE):
  • Immediately before entering the event, employees, event staff and event attendees must be screened for the following: 

    • COVID-19 symptoms, such as temperature above 100.4°F, cough, loss of taste and smell, shortness of breath, ect​

    • Recent positive COVID-19 test results

    • Recent contact with suspected or confirmed COVID-19 positive individuals

    • Compliance with NYS travel advisory 

    • This screening may be done remotely (by phone, online form, ect) or in person 

  • COVID symptom positive attendees, employees and event staff MUST ​NOT be allowed to attend or work the event

SEATING:
  • Limited to maximum of 10 persons per table

  • Where possible, attendees should be seated at a table or area with members of their same immediate party, household or family 

  • Tables must be spaced a minimum of 6 feet (from chair back to chair back)

  • Guest may only remove face coverings when seated at a table 

FOOD SERVICE:
  • Sit Down Service: No restrictions 

  • Buffet: Facility must have designated food workers at each station in order to serve food items to the guests, queue line signage and floor markings must encourage social distancing​​

  • Bar Service: Table service or guests must take beverages back to their table for consumption 

  • Table Size: No table may exceed 10 attendees 

MUSIC/DANCING:
  • Live music performers and other entertainers must be separated from attendees by either 12 feet of physical space or an appropriate physical barrier

  • Dancing is allowed with the following conditions: 

    • Ceremonial dances by selected attendees with members of their immediate party/household or family ​

    • Non-ceremonial dancing is allowed, but attendees must wear face coverings and may only dance with members of their own party/household/family 

    • Dancing zones or areas must be clearly marked, and dancers must remain in their designated zone/area

GENERAL REMINDERS: 
  • In the event of a COVID positive employee, event staff, vendor or attendee, responsible parties must cooperate with the Hamilton County Department of Health contact tracing staff to trace all affected contacts

  • Employees and event staff must wear appropriate face coverings at all times

  • Venue staff, event staff and/or responsible parties must ensure that attendees are not congregating, except when seated at their assigned table 

  • Venue staff, event staff and/or responsible parties must ensure that attendees properly wear face covering when standing and are only standing when necessary 

  • Facilities must conduct regular cleaning and disinfecting, and more frequent cleaning and disinfecting of frequently touched surfaces

The responsible party submitting this application must affirm below that all applicable NYS COVID-19 Executive Orders and Guidance will be followed. 

To submit your plan please click on the link below.